Examples of Grant Applications

Budget/Cost Breakdown

Good Example of a Budget/Cost Breakdown:

# Description Total Cost Requested Match
1. Explore the parameters of the Byway - The initial trip to the Reservation, meetings with tribal leaders, property owners and business/tourism stakeholders. Consultant, estimated 50 hrs@ $100; 4 - 6 meetings. 5,000 4,000 1,000
2. Define byway and boundaries - Explore and define the parameters of the byway, which in some areas may be "elastic" to incorporate key elements of the byway. Consultant, estimated 10 hrs @ @100, 1 meeting 1,000 800 200
3. Develop vision and goals of the byway -Develop a broad statement of what the byway will be and what the byway will accomplish. Consultant, estimated 20 hours@$100 hr., 2 meetings with stakeholders and other key partners. 2,000 1,600 400
4. Develop Resource Inventory - Document all the resources and major tourist attractions of the Reservation including professional photographs of each inventory item. Consultant, estimated 100 hrs@$100 hr., 4 meetings. 10,000 8,000 2,000
5. Develop Base maps - A base map in GIS format will be used to locate all the resources of the Reservation, and particularly the byway route. Consultant, estimated 70 hrs@$100 hr., 1 meeting. 7,000 5,600 1,400
6. Goals - immediate, short and long term for the development of the Byway. Consultant, est. $100 @20hrs, 1-2 meetings. 2,000 1,600 400
7. Master Interpretative Plan - Develop a detailed Master Interpretative Plan that tells a cohesive and comprehensive story of the Osage Nation and related themes, stories and sites. Consultant, estimated 300 hrs @$100, 5 meetings 30,000 24,000 6,000
8. Corridor Management Plan - Develop a Corridor Management Plan that is specific to the Osage Nation Heritage Trail and covers the 14 required components. Consultant est. 300 hrs@$100 hr., 5-6 meetings. 30,000 24,000 6,000
9. Strategic Phased Plan - Develop a phased strategic plan for the development of byway facilities as recommended in the Master Interpretative Plan. Consultant est. 100 hrs @$100, 2-4 meetings. 10,000 8,000 2,000
10. Byways Designation application - Develop and submit a full application for nomination to the America's Scenic Byways Program. Consultant est.70 hrs@$100 hr., 1-2 meetings. 7,000 5,600 1,400
11. Citizen Participation meetings - Hold citizen participation meetings in various locations on the Reservation to gather input and to educate the people about the benefits of the scenic byway. These meetings will occur through the planning process. 10,000 8,000 2,000
12. Printing- Print color copies of Program summaries and final reports - Estimated 50-100 copies of brochures and final reports. 6,000 4,800 1,200
13. Professional photography - Use a professional photographer to photograph all resources for the Inventory, and use of photos for brochures and final report. Contractual est.50 hrs @ $100 hr., 1 meeting. 5,000 4,000 1,000
14. Grant Administration/Implementation - Transportation staff will be responsible for environmental review, files management, citizen participation, federal compliance, reporting requirements, coordination of all phases of project, project close out. 18,000 14,400 3,600
15. Tribal Indirect Cost - A negotiated cost rate agreement between Osage Nation and the Department of Interior since 1979 which is a % based budgeted amounts for tribal programs, state and federal funds. This cost covers financial and accounting expenses. 5,270 4,216 1,054
Total $148,270 $118,616$29,654

This is a good example because it:

  • Supports and is consistent with the information provided in both the Narrative/Project Summary and in the Work Plan
  • Provides sufficient budget detail for the reviewer to know that the budget has been carefully thought out and prepared (note detail provided regarding number of meetings, cost per hour for consultant services, cost per printing and amount of materials printed, etc.). This level of specificity assists the reviewer in separating out the cost of the various project components