Examples of Grant Applications

Budget/Cost Breakdown

Good Example of a Budget/Cost Breakdown:

# Description Total Cost Requested Match
1. Hire consultant(s) to assist with updating program and NJ State Scenic Byways Website-Byway Coordinator's man hours (120 hours @$40 per hour) 4,800 3,840 960
2. Development/Preparation of Display and educational material for use at public meetings (cost of coordinator and staff to prepare material 40 hours @$40 per hour; 50 hours at $30 per hour) 3,100 2,480 620
3. Cost of display and projector screen to use at public meetings 1,000 800 200
4. Cost of printing material-6000 copies, 50 sheets (6000x50@.05 a copy) 15,000 12,000 3,000
5. Workshops-preparation of material by NJDOT byways staff (time spent for preparation for workshops-40 hours at $40 an hour per workshop, 8 workshops) 12,800 10,240 2,560
6. Cost of workshops-meeting material, meeting facilities, equipment, and speakers (2 workshops per year for 4 years-meeting material-50 copies,100 sheets@.05 per sheet x 8 workshop, facility cost $500 x 8, equipment $50 x 8, speakers for 4 meetings- $4000 ) 10,400 8,320 2,080
7. Continuing education-grant writing (class-approximately $400, hotel approximately $500) 900 720 180
8. Continuing education-National Conference, flight, hotel, and conference costs (2 conferences at approximately $1500 a conference) 3,000 2,400 600
9. Revise the "New Jersey Scenic Byways Program manual-Consultant 65,000 52,000 13,000
10. Printing of the "New Jersey Scenic Byways Program" manual (approximately 100 sheets x 161 copies @.35 a sheet; 200 CDs @ $2.00 each) 6,035 4,828 1,207
11. Revise the "New Jersey Scenic Byways Application"-Consultant 30,000 24,000 6,000
12. Printing of the "New Jersey Scenic Byways Application" (approximately 10 sheets x 161 copies @ .35 a copy: 200 CDs @ $2.00 a piece) 964 771 193
13. Development of Guidelines manual-Consultant 100,000 80,000 20,000
14. Printing of Guidelines manual (approximately 100 sheets x 161 copies@.35 a copy; 200 CDs @ $2.00 each) 6,035 4,520 1,515
15. Development of a more dynamic NJ Scenic Byways website (approximately 300 hours at $40 an hour and cost of consultant-$30,000) 42,000 33,600 8,400
16. Man hours required by Byways Coordinator to update manual, guidelines and application (approximately 400 hours@$40 an hour) 16,000 12,800 3,200
17. Development of 'How to" CD for assessing possibility of developing state byway and process for applying for designation (approximately 800 hours @ $40 an hour; 300 hours at $30 an hour, 200 copies of the CD @ $2.00 each) 41,400 33,120 8,280
18. Meetings with public (approximately 75 meetings at 3 hrs a meeting x $40 an hour) 9,000 7,200 1,800
19.  3 continuing education classes or workshops (classes unknown at this time – approximately $1,000 each) 3,000 2,400 600
Total $370,434 $296,039 $74,395

This is a good example because it:

  • Supports and is consistent with the information provided in both the Narrative/Project Summary and in the Work Plan
  • Provides sufficient budget detail for the reviewer to know that the budget has been carefully thought out and prepared (note detail provided regarding number of meetings, cost per hour for consultant services, cost per printing and amount of materials printed, etc.). This level of specificity assists the reviewer in separating out the cost of the various project components